Frequently asked questions

1. How can I apply to join Swinburne University of Technology Sarawak Campus (SUTS)?
   
   Suitably qualified candidates are invited to submit a detailed resume and copies of all relevant educational certificates/transcripts. A recent passport-sized photograph should also be attached, with a clear indication of the position applied for.
   
   A detailed write-up addressing the Key Selection Criteria (KSC) stated in the Position Description (PD) is mandatory for academic positions; administration positions at Assistant Manager level or above; or any specific administrative positions which are deemed necessary.


2. When will I get a response after submission of my application?
   
   

   The time that we will take to respond to candidates will vary from from position to position. Human Resource (HR) personnel will keep in touch with you again if your application is shortlisted, after the short-listing process is completed.

   If you submit your application to careers@swinburne.edu.my, you will instantly receive an automatic acknowledgement email from us.


3. How do I know if the position has been filled?
   
   

   In general, positions that appear on careers@swinburne are open and active.

   If you can’t find a position that was previously shown on the website, then you may assume that the position has been filled or is no longer available.


4. There are no positions currently posted that match my interests. Should I still submit my resume to SUTS?
   
   

   Candidates who are interested in working in SUTS are most welcome to submit their resumes to SUTS, which will be kept in view for a period of 12 months for future career opportunities.

   For updates or other vacancies available, kindly visit our careers@swinburne webpage and submit a fresh application if you are keen on any of the vacancies.


5. I am applying for more than one position, do I need to send in a separate application?
   
   For every position advertised, you must submit a separate application. You cannot submit one application to apply for more than one position.


6. How do I know if you have received my application?
   
   

   If you submit your application to careers@swinburne.edu.my, you will instantly receive an automatic acknowledgement email from us. However, you will not be receiving any acknowledgement for subsequent applications or enquiries.

   If you send in your application by post, we will send you an email to acknowledge receipt of your application.

   If you do not receive an acknowledgment email for your first application, please check your spam and junk folders.


7. What do you do with the information I provide in my application?
   
   

   In compliance with the Personal Data Protection Act 2010, the information contained in your application is used to shortlist and select for each position you apply for.

   By completing and submitting an application, you consent to the University processing such personal data as may be necessary for the proper administration of its recruitment and selection processes.

   For candidates who are not successful in their application, their information will be handled in accordance with our retention and disposal procedures.


8. When applying to positions, who else will view my application?
   
   Your application is only made available to the HR personnel, Head of Management Unit (HMU) and/or specific supervisor. If you apply for multiple positions, each HMU or specific supervisor will only see your application for their specific position and not all of the positions you applied for.


9. How do I address the KSC?
   
   

   KSC are listed in the PD. To address the KSC, please create a new document with the heading ‘Responses to Selection Criteria’. Please list each criterion in order as outlined in the PD and address each criterion separately.

   Your statement should exhibit how your skills, past experience, skills, education, qualification and training have prepared you to meet the requirements of the position you are applying for. When addressing the KSC, attachments are not required. You will only be requested to provide them if necessary. For example, you can state your student feedback score on your teaching, without attaching the official feedback reports. You are encouraged to include as many facts as possible so long as it addresses the KSC required.


10. What if I do not submit the KSC write-up?
    
    

    The University has made the KSC write-up a mandatory document as part of application for academic positions; administration positions at Assistant Manager level or above; or any specific administration positions which require that all candidates address the key selection criteria specifically in their application.

    Your application will not be considered if the KSC document is not submitted.