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Notices and Info

This information is for all students enrolled into Intensive English, Diploma, Foundation, Bachelor Degree and Master Degree programs.. General Notice on Tuition Fees Payment In accordance with the Finance Policy – Students Refund and Tuition Fees Section 1.18, students with …

Notices and Info

This information is for all students enrolled into Intensive English, Diploma, Foundation, Bachelor Degree and Master Degree programs..

General Notice on Tuition Fees Payment

In accordance with the Finance Policy – Students Refund and Tuition Fees Section 1.18, students with an outstanding debt are required to settle it within seven (7) working days after the commencement of a term. Students who are registered after the commencement of the term, the term fees are payable within seven (7) working days after the Invoice date.

The payment due date for the term is available in the Academic Calendar.

Where full payment is not received by the said due date, penalties are payable and the following may occur:

  1. Student will be auto-dropped from the University’s student management system where registration will be cancelled; preferred lecture and tutorial time will also be deleted.
  2. For International students, Immigration Department of Malaysia (IDM) will be informed of the registration cancellation, which may result in the cancellation of the student’s visa.
  3. Student’s access to university facilities will be blocked.
  4. Student will not be permitted to sit for examinations.
  5. Student’s official results and awards will be withheld.
  6. Student will not be permitted to re-register at Swinburne.
  7. A re-registration penalty of RM100.00, in addition to the late payment penalty of RM200.00, will apply.

Students are able to view the Student Ledger on the status of the fee balance in the Student Portal. It is the student’s responsibility to check on the updated Student Ledger.

Please refer to How do I pay my fees.

The University does not appoint/assign/authorise any third party(s) as our fees collection agent. We will not be liable for any payment made to any third party account(s) except to our bank account.

Students can approach Finance Cashier Counter or email at fintu@swinburne.edu.my for any enquiry on the fees.

Notice of Withdrawal from Course or Unit of Study

Tuition fees payable are subjected to financial penalty where a certain percentage fees are forfeited (refer to the table below), if a student registered in a course:-

  1. Withdraws, takes a leave of absence, or has their registration cancelled.
  2. Withdraws from course/unit of study.

In long semester/term (Teaching period of 12 weeks and above)

Time Frame Forfeiture Percentage
For commencing student
Withdrawal from offer/course
– Prior to semester commencement
10% of the fees payable stated in the offer letter
For both commencing and continuing student
Within 4 weeks after semester commencement 50% of the fees payable on the withdrawn course(s)
4 weeks after semester commencement 100% of the fees payable on the withdrawn course(s)

In short semester/term (Teaching period less than 12 weeks)

Time Frame Forfeiture Percentage
For commencing student
Withdrawal from offer/course
– Prior to semester commencement
10% of the fees payable stated in the offer letter
For both commencing and continuing student
Within 2 weeks after semester commencement 50% of the fees payable on the withdrawn course(s)
2 weeks after semester commencement 100% of the fees payable on the withdrawn course(s)

The financial penalty will be exempted if you withdraw from the course due to:-

  • Time table clashed
  • Exemption
  • Course is not offered
  • Showcause or At Risk of Exclusion

Reasons other than the above will not exempt you from the financial penalty. Hence, you are advised to plan and consider carefully before doing your self-registration to avoid from the financial penalty.

Notice to commencing student:-The above financial penalty is applicable to normal registration. Otherwise, you may refer to your letter on the current scheme that is offered.

Application for Tuition Fee Instalment Payment Plan or Extension of Payment Due Date

Student who is not able to settle the tuition fee by the University’s published payment due date, i.e. within seven (7) working days after the commencement of a term may apply for the tuition fee instalment payment plan.

  • Instalment Payment Scheme
    (For long semester – Teaching period of 12 weeks and above)
    • The instalment payment plan is applicable to both local and international student, except for commencing international student.
    • There are 2 types of instalment plan:
      1. 30% downpayment instalment plan (4 payments based on semester fee)
      2. 50% downpayment instalment plan (2 payments based on semester fee)
      3. 10 months instalment payment plan (based on annual fee)
    • There will be a RM100.00 administration fee.
    • Finance Treasury Services will email student when the assessed instalment plan is available. Student will be able to access the payment plan in the Student Portal.
    • Generally, student will be required to pay the 1st instalment by the payment due date.

Students must fill in the Tuition Fee Instalment and Delay of Payment Form and submit it to Finance Treasury Services or email to fintu@swinburne.edu.my. Application must be submitted to Finance Treasury Services a few days before the payment due date for assessment and to allow yourself time for the payment and avoid from the late payment penalty.

  • Instalment Payment Scheme
    (For short semester – Teaching period of less than 12 weeks)
    • If student wished to apply for instalment payment in the short semester, please write in to Finance Treasury Services at fintu@swinburne.edu.my.
    • There will be a RM100.00 administration fee if the request is granted.
  • Extension of payment due date
    • If student wished to delay the payment due date, please write in to Finance Treasury Services at fintu@swinburne.edu.my.
    • There will be a RM100.00 administration fee if the request is granted.
    Your result publication will remain to be blocked until full settlement of the semester fee (the instalment plan for the semester may be beyond the result publication date).

Kindly take note that:-

  1. Failure to follow the instalment payment schedule or the granted extension of due date is liable to late payment penalty.
  2. Your result publication will remain to be blocked until full settlement of the semester fee (the instalment plan for the semester may be beyond the result publication date).

Notice to Students Applying For or Currently Under Financial Aid

* Financial aid which are collectively means external scholarship and study loan.
** This notice is applicable to Malaysian students only.

This notice is for student who is not able to settle the tuition fee by the University’s published payment due date, i.e. within seven (7) working days after the commencement of a term.

For student who is under application status

  • Student applying for scholarship and study loan is advised to apply for instalment payment scheme while waiting for scholarship or study loan approval.
  • Please refer to Tuition Fee Instalment and Delay of Payment Form.
  • Any intention to change the instalment payment scheme after receiving the scholarship or study loan approval must be communicated to the Finance Treasury Services at fintu@swinburne.edu.my.

For student who applied and have received the scholarship or study loan approval

  • Students who have received the scholarship or study loan approval for the first time in the current term and program must inform Financial Advisory, Student Engagement at fasw@swinburne.edu.my for update of the University’s record.
  • Please fill in the Tuition Fee Instalment and Delay of Payment Form to inform Finance Treasury Service on the delay of payment and submit the form to fintu@swinburne.edu.my.

For current student who is currently under the scholarship or study loan

  1. Scholarship (YS Tun Taib, JPA, SEB, etc)
    • Financial Advisory, Student Engagement will submit the tuition fee claim to the respective sponsor.
    • Students are advised to refer to the terms and conditions of the agreement with the sponsor. Students’ academic performance or expired tenure may be a reason where the tuition fee may not be paid by the sponsor.
  2. Study Loan (PTPTN, YS, MARA)
  3. Previous semester results with GPA 2.0 and above

    Previous semester results below GPA 2.0

    • Students under Yayasan Sarawak and MARA must write a showcause letter to the sponsor and submit it through Financial Advisory, Student Engagement. The disbursement of the loan will be subject to the consideration of the sponsor.
    • Students under PTPTN is liable to settle the fee on your own, as loan will not be disbursed to you for the semester.
    • Should students cannot pay tuition fee in full by the due date, s/he must fill in the Tuition Fee Instalment and Delay of Payment Form and arrange for the instalment payment plan.

Note: If you are registered in the short term, i.e Summer Term or Winter Term, you are required to settle the tuition fee on your own within the payment due date.